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The venue is a predominant factor when you’re planning a big event, that’s why it’s so important to know what the considerations are when picking the perfect venue.
1. The Costs Involved
Make sure exactly what you’re getting yourself into before signing the contract. It helps to be flexible about the date, as certain days in the week tend to be more expensive than others based on demand. Don’t be hesitant to negotiate the best deal and make sure you confirm the date, time, and details which are outlined in the written contract.
2. The Location
It’s always better to book your venue in a convenient location. Things such as onsite parking, valet service, and access to public transport may count in your favor to ensure that all guests are able to attend.
3. The Capacity of the Chosen Venue
It is essential to book a venue that is the right size to accommodate your event. You don’t want a place which is too small and cramped, but you don’t want to book a venue which is too big for what you’re looking for, especially when you’re on a tight budget. A venue with just enough space to accommodate the number of guests can promote a lively atmosphere.
You need to consider what the best seating layout is going to be for your venue. Many clients decide that hiring a tent from Big Top Hire Sydney is a better option for them as it allows you to have more freedom in choosing the layout for the event and choosing a unique theme.
You can save on cash when you’re picking a venue that fits the style and theme of your event. This is what will ultimately affect your choice in the type of venue that you’ll be choosing. A venue that doesn’t necessitate too much decorating can be a useful choice.
When hiring a venue in the outdoors, make sure you have a contingency plan in case of bad weather. Another great reason why the hiring of a tent may be your desired choice.
Will you be doing the catering yourself, hire a caterer, or does the venue include catering services? If so, it is recommended to do a menu tasting beforehand, and in some cases, it will be necessary to take special dietary requirements into account (halal, gluten-free or vegetarian). It is useful to know if the facility has cleaning-up and catering fees included in the price or not.
8. Services of the Facility
Be sure to do your homework to ensure that you are informed about the services and facilities on offer. These may include:
• Parking on site
• Kitchen facilities if you’re doing the catering yourself.
• Equipment such as AV equipment.
• Additional space such as cloakrooms.
• Adequate security.
• Additional fees such as cancellation, overtime, or corkage fees.
• Restrictions like photography or noise restrictions.
• Exclusive use to the venue during the event.
After you’ve chosen your venue, it is essential to know who the go-to person at the venue is on the day of your event — the person who will be in charge in case of any problems arising.